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Version Control

You can view and manage current and previous versions of assets in Webdam.

Note: Version control is available to customers with Professional and Enterprise subscription plans. If you would like to upgrade your subscription plan, please contact your customer success manager or email success@webdam.com for additional information.

This article covers the following topics:

 

View versioned assets:

In Webdam, versioned assets will display a version number next to the file name on the asset thumbnail and in the asset details panel.

In Brand Connect, users will only see the latest version – they won’t be able to view version history or an indication of versioning.

 

 

Version history:

You can view thumbnails of all previous versions of an asset along with upload dates and comments.

  • Log into Webdam and select the asset.

  • From the asset details page, click Versions on the actions toolbar.

  • The current and previous versions of the asset will display. You can comment on the current or previous version and view, download, restore and delete previous versions.

  • When finished, click Done.

 

 

Automatic versioning:

When an asset is uploaded with the same filename as a previously uploaded asset, automatic versioning adds the asset as a new version of the previous one. Both files remain in Webdam.

  • Log into Webdam.

  • Click on the top navigation and select System Preferences.

  • In the Assets section, configure the setting:
    • Version uploaded assets with the same name: When enabled, an asset uploaded to a folder where its filename already exists will be added as a new version of that asset.
      • When the setting is disabled, the newly uploaded asset’s filename will append with “_1” when uploaded to a folder where its filename already exists.
    • You also have the option to apply metadata from the new version or the current version:
      • If you want to retain the metadata from the original asset, choose the Apply metadata from current version option.
      • If you want to save the metadata from the newly uploaded version, choose the Apply metadata from new version option.

  • Click Save.

 

 

Manual versioning:

Admins and contributors with upload permission for a folder can manually version assets.

  • Log into Webdam and select the asset.

  • From the asset details page, click in the actions toolbar and select Add version.

  • Click Choose file and enter a comment (optional).
  • Click Upload.

 

 

 

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Comments

  • Avatar
    Cristina Estrada-Eligio

    There is something missing on this page. For example, which option sends an automatic notification to users when an asset is updated: replace asset file or or upload new version? Please clarify. Thanks.

  • Avatar
    Janet Garwood

    After I uploaded a new version the original file is still vision in the asset details window. How can I set the new version to be what is visible in that window. If a user sees the old version they can't tell that the new version of the asset is what's available when they download the asset.

  • Avatar
    Brett Masters
  • Avatar
    Brett Masters

    Hi Janet - Thank you for letting us know. The new version should display. Was this happening right after you added a new version? Is it still displaying the old version? If so, can you please request support? If the new version is now displaying, it might have just taken a few minutes for the asset to process.

  • Avatar
    Matt Crandall

    version comments (added when uploading version)are not visible in the version history display or anywhere else I've been able to determine - where are these comments surfaced? what's the point of capturing them if you can't see them?  I added a comment to v2 of this asset when I uploaded it, but it is no where to be seen.  https://testscripps.webdamdb.com/cloud/#asset/47350726

    Edited by Matt Crandall