Sharing Assets

You can share assets with other users by emailing a link or download of the asset or sending it via Box or Dropbox.  

This article reviews the following topics:

  • Email a link
  • Email a download
  • Copy and Paste Download Links
  • Share multiple assets

 

Email a Link: 

Users with view permission can email a link to an asset to other users. The recipient will need to log in to access the asset, so they’ll need to be a Webdam user.

  • Log into Webdam and select the asset(s) you want to share.
  • Click  in the actions toolbar of the asset details page and select Email link.

 

sharing_email-toolbar.png

  • Enter the email address of the recipient. If you are sending to multiple recipients, separate the emails with a comma.

  • Complete the form with an optional subject and message.

  • Click Send.

 

sharing_email.png

 

Email a Download:

Users with download permission can email a download of that asset to other users. The recipient does not need to be a Webdam user, however they will only be able to download the asset for a set amount of time.

  • Log into Webdam and select the asset(s) you want to share.

  • Click  in the actions toolbar of the asset details page and select Email download.

sharing_email-downloadbar.png

 

  • Enter in the email address of the recipient. If you are sending to multiple recipients, separate the emails with a comma.

  • Enter in a subject and message (optional), set the download expiration (how long the user has to download the asset) and designate the download size.
  • Click Send.

sharing_email-download.png

Copy and Paste Download Links

You can also quickly copy a download link to your clipboard for quick insertion into a message or email. These links are able to be accessed for up to 72 hours.

  • Double click the asset you'd like to share to pull up the asset details page.
  • Click the sharing options icon Share_icon.png and select Download Link. A banner will appear along the bottom border of the asset details panel confirming the link has been copied to your clipboard.

Screen_Shot_2017-11-06_at_10.48.36_AM.png

 

Share multiple assets:

Add the assets you want to share to a Lightbox, then follow the instructions above to email a link to the lightbox or download of the assets. (Read more about lightboxes.)

 

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Comments

1 comment

Date Votes
  • Comment author
    Daniel Precel

    Cannot believe this is not fixed yet, even though I submitted a request years ago. Email notification to recipient will always say "...would like you to see an *image* at...", regardless of what file type is being shared (in the last case from today, a video).
    Folks, either manage the minimal requirement for the system to correctly identify the file that is shared (image, video, sound clip, document) or change the nomenclature to "file" or "asset"

    0

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