Notifications, Alerts and Watching in Webdam

Get notifications for activities in your DAM – such as new assets uploaded, new versions added and assets expiring – using the watch and notifications functions in Webdam. This ensures that you’re always aware of and using the latest approved assets.

Each user can configure the types of notifications they want to receive and how they want to receive them.

This article covers the following topics:

 

Types of notifications and alerts: 

You can choose to receive notifications for the following actions:

  • Asset is created
  • Asset is moved
  • Asset is deleted
  • A new version is created
  • An asset expires
  • An asset is modified
  • A comment is added
  • A Lightbox is updated

 

Watch or unwatch assets:

  • Log in to Webdam.
  • Select the asset(s), folder(s) or lightbox.
  • In the asset details panel, click the icon to toggle watch status. means it is being watched,  means it’s not being watched.

To automatically watch certain assets, please refer to the section below.  

 

Configure notifications and alerts:

  • Log in to Webdam.
  • Click the icon in the bottom-right toolbar and select View all.
  • Click Change Settings.
  • Check the box under the corresponding column for each action to receive an in-system alert, email or both.
    • Alerts display on the Webdam homepage and in the notification panel, which can be found by clicking the icon.
  • To automatically watch groups of assets, check the corresponding boxes to watch:  
    • Assets that you upload
    • Assets that you download
    • All assets.
  • Click Save.

Screen_Shot_2017-07-12_at_10.01.41_AM.png

  • To watch individual assets or folders, click the Watch icon.

      notification_watch.jpg

 

Admin-specific alerts:

In addition to the above notifications, admins can choose to receive additional alerts – like when a new user registers or when someone downloads an asset. For more information on these alerts, please refer to the System Preferences article.

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