Google Drive Integration

Google Drive is a cloud-based storage solution that allows you to save files online and access them anywhere from any smartphone, tablet, or computer. You can use Drive on your computer or mobile device to securely upload and edit files online.

By integrating your Webdam and Google Drive accounts, you are able to seamlessly connect assets between the two by automatically moving assets in your Google Drive account to Webdam, without downloading from Google Drive and re-uploading to Webdam. Non-Webdam users will now be able add assets to a folder in Google Drive to have them automatically uploaded to your DAM.

This integration is part of the Integrations Hub

How to Set up the Integration

Admins will be able to set up and configure the integration.

1. Navigate to Settings > System Preferences > Integrations Hub.
2. Click Browse Integrations in the left sidebar, then Configure in the Google Drive section.
3. Enter a Name for this configuration and click Save.
4. Review the information, then click Next.
   • If you've already configured a Webdam connection, it will be selected. If not, select New Authentication to add the following:

5. Your authentication name: Enter a name for the authentication.

6. Client ID and Client Secret: These are the Client ID and Secret from Webdam. If you aren’t sure what yours is, please contact the support team. 
7. Choose the Webdam folder to which assets will be uploaded.

8. Click Next. 
9. Add your credentials for Google Drive.

10. Copy and Paste the Google Drive Folder URL of the folder you would like to sync into the Google Drive Folder URL section. The Folder ID is found in the URL of the folder after /drive/folders/.

• • [optional] Include Subfolders: If you’d like all assets uploaded to the selected folder’s subfolders to be uploaded to Webdam, check the box.

Note: Large folder structures will slow the total time to synchronize assets from Google Drive. If your folder structure is very large, consider creating multiple Google Drive connections for specific sub-folders within the main folder. 

11. Click Next.

12. Metadata Mapping: You can automatically add certain metadata values to all assets synced from Google Drive.  For example, you can set a Source metadata field to be Google Drive for all assets uploaded via the integration.

13. Click Add Mapping.

14. Choose an option under Webdam Field and select a value from the dropdown.

15. In the Value section, enter the desired value that the synced assets should be tagged with.

Note: Assets will also be tagged with ‘Google Drive,’ the file ID, and any embedded metadata will be preserved.

16. Click Next, then Finish.

How to use the integration

After configuration, all images for the connected Google Drive account will be uploaded to the selected Webdam folder. Moving forward, any assets will automatically be uploaded to Webdam roughly two hours after you upload them. You can move the folder, but it should not be deleted. If you delete the folder, the upload will fail until you add a new one in the configuration wizard.

If you delete a Google Drive asset from Webdam, it will not automatically be reuploaded to Webdam. Similarly, if you delete an asset from your Google Drive account, it will not automatically be deleted from Webdam.

Edit the integration

You can edit the configuration to disable the integration, update your Google Drive settings, or edit your Google Drive credentials.

1. Navigate to Settings > System Preferences > Integrations Hub.
2. Click Active Integrations in the left sidebar, then Edit in the connection section you would like to update.
3. Make your changes, then click Save.

Updated May 29, 2024 18:30