Lightboxes in Webdam

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This article covers using lightbox in the core Webdam application and the following topics:

Introduction and example use cases

You can use lightboxes to add assets from multiple folders to one central location. Below are some helpful definitions for terms that appear in this article:

Lightbox toolbar: Displays at the bottom-left of the screen. Click the  icon on the lightbox toolbar to create a new lightbox or access an existing lightbox.

Active lightbox: The lightbox that you are currently adding and removing assets from. Only one lightbox can be active at a time – its name will display on the bottom-left of the screen and, when reviewing the lightbox menu,  be highlighted in blue.

Lightbox view: The lightbox view allows you to view, share, collaborate, print, duplicate and download a lightbox. To access, click the lightbox toolbar then click the lightbox you’d like to view.

Example use cases:

  • A user adds the imagery and data sheets for three different products to a lightbox so they can email a download link to an agency.
  • A graphic designer is choosing between a few images for the new product brochure and wants to receive feedback from the art director. Once the images are added to the lightbox, the graphic designer invites the art director to collaborate and comment on the selections.
  • A sales person creates a lightbox of frequently used customer logos for easy access.
  • A marketing team can collaborate on a batch of images where they can comment and decide which assets are to be used for a project.
  • A user can make a lightbox public by adding that lightbox to Brand Connect.

Create a lightbox:

  1. Log into the core application and click the lightbox toolbar icon () on the bottom-left of the page.

  2. Click the  icon on the top-right of the lightbox menu.

  3. Enter the name, project (optional) and description (optional).

  4. Check the box labeled Switch to new lightbox to make the new lightbox your active lightbox.

    Only one lightbox can be active at a time – its name will display on the bottom-left of the screen and, when reviewing the lightbox menu, it will be highlighted in blue.

    lightbox_list.png

  5. Click Save.

Add assets to a lightbox:

There are two ways to add assets to an active lightbox.

  • Hover over the asset you want to add and click the  icon on the asset thumbnail. Repeat for all assets you want to add.

  • Select the asset(s) you want to add (for multiple assets, hold down the Ctrl key on a PC or the command key on a Mac), click the  icon on the actions toolbar and select Add.

Once an asset is added to your active lightbox, it will display a  icon instead of the  icon.

Remove assets from a lightbox:

You can remove assets from a lightbox in a few ways:

  • Click the  icon on the thumbnail to remove assets from your active lightbox.

  • From the asset thumbnail view, select the asset(s) you want to remove (for multiple assets, hold down the Ctrl key on a PC or the command key on a Mac), click the  icon on the actions toolbar and select Remove

  • From the lightbox view, select the asset(s) you want to remove (for multiple assets, hold down the Ctrl key on a PC or the command key on a Mac), click the  icon on the actions toolbar and click Remove to confirm.

lightbox_remove.png

Download a lightbox:

You can download assets from a lightbox in a few ways:

  • Click the  icon on the bottom-left of the page. Hover over the lightbox you want to download in the lightbox menu and click the  icon. (To customize the size and file type of the downloaded asset, click the Desired preset dropdown menu.) 

  • In the lightbox view, select the asset(s) you want to download (for multiple assets, hold down the Ctrl key on a PC or the command key on a Mac) and click Download. (To customize the size and file type of the downloaded asset, click the Desired preset dropdown menu.) 

  • In the lightbox view, download assets to an FTP:
    • Click the  icon on the actions toolbar.

    • Select FTP lightbox download.

    • Enter the server address, username, password and remote directory of the FTP. You can also select from previously used servers.

    • If you’d like to customize the size and file type of the downloaded asset, click the Download size dropdown menu.

    • Click Send.

 

Collaborate on a lightbox:

You can invite other Webdam users to collaborate on a lightbox. Collaborators can add comments and modify the lightbox.

Invite users to collaborate:

  1. In the lightbox view, click the  icon in the left column.

  2. Enter the email address(es) and a message (optional).

  3. If you want the recipients to be able to modify the lightbox, check the These users can modify box. This allows them to edit lightbox information and add and remove assets. 

  4. Click Share.

Edit collaborators: 

  1. In the lightbox view, click the  icon in the left column.

     icon indicates that a user with that email address exists in Webdam, while a  icon indicates that the email address is not connected to a registered Webdam user.

  2.  Edit the collaborators:

    1. Check the box to allow/restrict the collaborators’ permission to modify the lightbox.

    2. Click the X to remove collaborators.

Comment: 

You can add comments to the lightbox or individual assets.

  • Lightbox comment: Add the comment in the collaborate section in the left column of the lightbox view.

  • Asset comment: In the lightbox view, click the asset and add the comment in the asset details panel on the right.

    Assets with comments will display a  icon showing the number of comments. Comments will only be visible to collaborators added to the lightbox.

    By default, users will receive an in-system notification and email when a collaborator comments or modifies a lightbox. (Read more about watching and notifications.) 

Additional lightbox options:

  • Switch lightbox to active lightboxClick the   icon on the bottom-left of the page. Hover your mouse over the lightbox you want to activate, then click the  icon.

  • Delete: In the lightbox view, click the  icon on the actions toolbar.

  • Edit lightbox information: Click the  icon on the bottom-left of the page. Hover your mouse over the lightbox you want to edit, then click the  icon to update the name, project and description. These fields are also editable in the left column of the lightbox view.

  • Duplicate a lightbox: In the lightbox view, click the  icon on the actions toolbar. The duplicate lightbox will display in the lightbox menu with “Copy of” preceding the name. For example, a duplication of the “Spring Collection” lightbox would be called “Copy of Spring Collection.”

  • Print a lightbox: In the lightbox view, click the  icon on the actions toolbar. You can select a simple view that includes the assets’ thumbnail and filename or a detailed view that also includes the assets’ metadata.

  • Share a lightbox: In the lightbox view, click the  icon on the actions toolbar. You can then select Email link, Email download, Box, Dropbox or FTP lightbox download.

  • View all lightboxes: Click the  icon on the bottom-left of the page, then click All lightboxes in the lightbox menu. From this view you can watch, duplicate, switch to, share, edit or delete a lightbox.
  • Watch a Lightbox: Depending on a user's notification setting, notifications will be sent when a change like assets added, updated or removed to a watched lightbox.

Additional information on lightboxes:

  • Inactive assets will not be added to a lightbox.

  • Collaborators will receive a notification if the lightbox is modified or a comment is added.

  • Lightboxes will display in alphabetical order in the lightbox menu.
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    Stephen Webster
    Comment actions Permalink

    Is there a way to create a public Lightbox (using images from a "blocked" Folder) to place on Brand Connect, where non-users will be able to download the assets. We have a handful of images from our library that we want to make available, but would rather not have multiple copies in different folders, depending on permissions.

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