Publish Folders and Assets

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Publish Folders and Assets

To display folders and assets in Brand Connect, they first need to be published by an admin or contributor with publish permission.

This article covers:

Manually publish folders and assets to Brand Connect:

  • Log in to Webdam and navigate to the folder(s) or asset(s) that you want to publish.
  • Click the  icon. You can also click the  icon and select Publish / Unpublish
    • Light gray publish icons indicate that the folder or asset is not published, while a dark gray publish icon indicates that the folder or asset is published.
  • Select the Brand Connect portal that you would like to publish to and whether you would like to also publish subfolders.
  • Click Save.

Unpublish folders and assets:

  • Log in to Webdam and navigate to the folder(s) or asset(s) that you would like to unpublish.
  • Click the  icon. You can also click the  icon and select Publish / Unpublish
    • Light gray publish icons indicate that the folder or asset is not published, while a dark gray publish icon indicates that the folder or asset is published.
  • Select the X next to the Brand Connect portal that you would like to unpublish to and whether you would like to also unpublish subfolders.
  • Click Save.

Automatically publish folders and assets:

Admins may set their folders and assets to automatically publish to Brand Connect upon activation. 

Note: This feature is available to customers with unlimited asset publishing. If you would like to upgrade your Brand Connect subscription plan, please contact your customer success manager or email success@webdam.com for additional information.

  • Log in to Webdam and click Brands in the top navigation.
  • Click the brand you want to configure.
  • In the top navigation, select Settings.
  • Check the box to publish folders and assets upon activation.
    • In order for folders and assets to be published upon upload, ensure that the default status of folders and assets is Active under the System Preferences.

Publish folders and assets by date:

This feature gives admins and contributors with publish permissions the ability to schedule a day and time to publish an asset or folder to Brand Connect.

Example use case: You’re launching a new product. The campaign materials and product photos are uploaded to Webdam, but they cannot be launched to the broader audience until a specific date.

Note: This feature is available to customers with Brand Connect Plus. If you would like to upgrade your Brand Connect subscription plan, please contact your customer success manager or email success@webdam.com for additional information.

  • Log in to Webdam and navigate to the folder(s) or asset(s) you’d like to schedule.
  • Click the  icon. You can also click the  icon and select Publish / Unpublish.
  • Select the Brand Connect portal that you’d like to publish to and whether you’d like to also publish subfolders.
  • The folders/assets will default to publishing immediately. Click Change.
  • Enter the day and time that you’d like to have the folder(s) or asset(s) published. The time zone is automatically based on your computer’s time-zone settings.
  • Click Schedule.

Edit or delete a publish date:

  • Click Edit to update the publish day and time.
  • Click Cancel to delete.

 

Publish rules:

  • Newly uploaded, created or moved assets and folders inherit publish status from its parent folder. Exceptions can occur in Brand Connect Basic accounts when the asset publish limit has been reached.

  • You can manually publish an asset or nested folder residing in an unpublished folder. This action will display only the selected asset (or nested folder) and its parent folder(s) in Brand Connect.

  • Individual assets in a published folder cannot be manually unpublished.

  • Inactive assets and folders won’t be published in Brand Connect. If you deactivate a published folder or asset, it will automatically become unpublished
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Comments

  • Avatar
    Karen Rutz
    Permalink

    Hi There- how do you control what photo becomes the face of the folder?

  • Avatar
    Brett Masters
    Permalink

    Hi Karen - You can do this by setting the folder favorite. Click the asset you would like to display on the folder, click the edit (pencil) icon, and choose Set as folder favorite. Check out this article for more information: https://www.damsuccess.com/hc/en-us/articles/203075545-Uploading-and-Editing-Assets-in-WebDAM#add

  • Avatar
    Karl Walter
    Permalink

    What if I want to change the photo of the "parent" folder, not a subfolder?

  • Avatar
    Justin Acharya
    Permalink

    Is there a way to view a list of folders not published to Brand Connect? My settings say to automatically publish assets and folders but have found quite a number of folders showing as unpublished and am hoping I do not have to manually check each folder.

  • Avatar
    Ely Tran
    Permalink

    Hi Justin,

    Thank you for reaching out Webdam Support.
    Yes, there is a way to view a list of folders not published to Brand Connect.
    I've attached a video for your further review http://recordit.co/fx7jHN2Z9c
    Please let me know if you have further questions/concerns.

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