Setting a Folder or Asset Status


You can change the status of assets depending on who you want them available to. Active assets and folders are visible to all users with appropriate permissions. Inactive assets and folders are only visible to admins and contributors with appropriate permissions and only admins can download inactive assets. The statuses also work in conjunction with publish status. (Read more about publishing folders and assets.)

This article covers the following topics:

  • Set an asset or folder status
  • Set the default status
  • Additional information


Set an asset or folder status:

The status of an asset will display in the asset and folder details panel. A  icon indicates that the asset is active, while a icon indicates that it is inactive. Admins and contributors with edit asset permission to a folder may edit the status of assets.

  • Log into Webdam and select the asset(s) or folder(s) you'd like to set the status for.
  • Click  on the actions toolbar and select Activate or Deactivate. You can also click or  icon to update the status.



Set the default status:

You can configure the default status of assets upon upload and folders when they are created. In most cases, the status of assets and folders will be active.

  • Log into Webdam.

  • Click and select System Preferences.

  • Configure the settings:
    • In the Assets section: Default status of assets on upload – set the status of newly uploaded assets to Active or Inactive.

    • In the Folders section: Default status of folders on create - Set whether you want the status of newly created folders to be Active or Inactive.

  • Click Save.


Additional Information:

In other sections of Webdam, a  icon indicates that the user or rule is active and in working order, while a  icon indicates that the user or rule is inactive and therefore not in use. Learn more about statuses for users, registration rules and download rules.




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